Schar School Undergraduate Grade Appeal Process:
- The student should make efforts to approach the instructor first.
- If no resolution, then complete the student academic request form found here.
- Attach a formal, typed grade appeal request letter. Include a written narrative detailing the circumstances of the appeal, as well as any documentation such as attempt(s) at communication with instructor, course syllabus, student transcript showing the current grade, course papers, any other relevant documentation.
The student submits the packet to the attention of Dr. Ann Ludwick, Assistant Dean for Undergraduate Academic Affairs. Packet accepted by fax 703-993-1399, scan/email to firstname.lastname@example.org, or in mailbox in Robinson Hall A201.
Appeal cases are reviewed by the Associate Dean. The Schar School appeal process follows the university process as outlined in the catalog.
Catalog Grade Appeal Policy:
AP.3.9 Grade Appeals
Although faculty members are generally the best judges of student performance, there may be times when a student believes a grade is unfair. In such cases, the student should ask the faculty member to reconsider the grade. If the student is not satisfied, an appeal may be made to the head of the unit offering the course (the department chair, institute director, or designee). The recipient of the appeal should ask the student to return to the faculty member who assigned the grade for further consultation.
If the instructor is no longer associated with the university, the local administrator of the unit offering the course will appoint a faculty surrogate, who will assume magisterial authority of the instructor of record at this level of appeal.
If a mutually satisfactory agreement is not reached, the student may request that the chair form a committee of three faculty peers of the faculty member who assigned the grade. If the chair believes the student’s complaint is not legitimate, this reservation is reported to the chair’s supervisor, usually the dean. No review is conducted unless the dean believes the complaint has merit.
The faculty member or the student may challenge and have replaced one of the three members of the committee without giving a reason for the challenge. The committee meets separately with the faculty member and the student to explore the full particulars of the case. A nonparticipating observer of the student’s choice may attend the meeting. Every effort is made to avoid an adversarial relationship.
After the committee has reviewed the case thoroughly, it issues to the chair (with a copy to the faculty member) a written recommendation that includes the reasons for its findings. At this time, the faculty member has an opportunity to take the recommended action, if any. If the matter is not resolved at this point, the chair considers the committee recommendation and makes a recommendation to the dean. The decision of the dean is not subject to further appeal. If the dean decides that a change of grade is appropriate and the faculty member refuses to make the change, then the dean may direct the Office of the University Registrar to do so.
Grade appeals are not accepted after the last day of classes of the following semester (spring for fall grades, fall for spring and summer grades).
The Provost’s Office does not consider grade appeals, nor does the University Academic Appeals Committee.